Conference Planning Sydney

Objectives Alignment

Every great conference begins with clarity. We collaborate with your team to align objectives, engage key stakeholders, define learning outcomes, and establish an engagement strategy. Success metrics and ROI frameworks are agreed early to ensure every decision supports measurable outcomes.

Content Architecture

Our team designs seamless program structures that balance energy, focus, and connection. We optimise session flow, map concurrent streams, plan speaker journeys, and integrate natural networking breaks. Hybrid elements are incorporated to extend reach and maintain audience engagement across platforms.

Audience Experience Design

Delegates are at the heart of every conference. We map the full registration journey, identify personalisation opportunities, and plan engagement touchpoints that foster participation and connection. Social programs and post-conference engagement strategies are integrated to sustain momentum and community beyond the event.

Venue Sourcing

Our partnerships with over 40 Sydney conference venues give you priority access during peak periods, competitive rates, and flexible booking options. Dedicated venue coordinators and exclusive spaces ensure the perfect match for your program and audience.

Venue Optimisation

We plan with precision – from capacity modelling and room allocations to tech alignment, accessibility, and sustainability. Every venue is optimised for flow, comfort, and inclusivity.

Contract Management

We negotiate with confidence, leveraging our buying power for optimal terms. Our team secures protective clauses, flexible payment schedules, and cancellation safeguards while maintaining service level agreements that protect your interests.

Online Registration Platform

We create beautiful custom-branded registration sites. Multiple registration types, early bird options, and secure payment gateways (supporting up to eight currencies) streamline the process. Automated confirmations and receipts deliver a seamless delegate experience.

Abstract Management

For academic and industry programs, we manage the entire submission process. Our system supports online submission, blind peer review, author communication, and program integration, all feeding into a professional proceedings compilation.

Data Analytics

We turn data into insight. Real-time registration tracking, demographic analysis, and reporting provide clarity before, during, and after your event. Live dashboards visualise outcomes, trends, and future opportunities.

Speaker Coordination

From invitations and contracts to travel, accommodation, and rehearsal schedules, our team manages every speaker touchpoint. Green room management and personalised support ensure every presenter is confident and prepared.

Content Production

We handle all presentation materials, from template design and compliance checks to live recording and streaming setup. Post-event, we manage digital hosting, ensuring valuable content continues to deliver impact.

Program Management

Precision is key. We optimise session timing, brief moderators, facilitate Q&A systems, and manage timekeeping with care. Our contingency planning ensures your program runs to schedule – no matter what.

Event Apps

Enhance engagement with mobile event apps offering personalised agendas, live polling, Q&A tools, and sponsor showcases. Push notifications and networking functions keep delegates informed and connected in real time.

Hybrid Delivery

We combine professional broadcast production with interactive digital platforms. From multi-camera streaming to on-demand libraries and global timezone integration, your hybrid audience receives a seamless, connected experience.

Onsite Technology

Our onsite systems streamline logistics and engagement. We manage registration scanning, digital signage, session counting, exhibitor lead capture, and cashless payment systems, all integrated for accuracy and efficiency.

Exhibition Services

We design exhibition experiences that maximise engagement and ROI. From floor plan optimisation to exhibitor portals, bump-in coordination, and lead generation tools, we handle every operational detail with precision.

Sponsorship Delivery

Our sponsorship programs drive value for partners and impact for organisers. We manage package development, benefit tracking, branding, activations, and ROI reporting to ensure every commitment is fulfilled and measured.

Technical Production

Our production specialists deliver flawless staging and AV. We oversee stage and set design, audio-visual specification, lighting, vision switching, and streaming infrastructure to ensure every session looks and sounds exceptional.

Creative Services

We bring conferences to life visually through branding, environmental graphics, video production, and motion graphics. Photography and videography capture key moments, extending the reach and value of your event content.