Venue Finder and Booking Service

We act as your partner in sourcing the perfect venue. From your brief, we identify and pre-qualify venues that match your objectives, capacity, style and budget. We coordinate proposals, negotiate terms, arrange site visits (if needed) and support your decision-making, all under one roof.

As early as possible, ideally 6+ months before your event (especially for popular times or larger events). For smaller events or off-peak dates, 8–12 weeks may suffice. The earlier we’re involved, the more flexibility, options and cost savings we can deliver.

Absolutely. We happily collaborate with your preferred venues, or we’ll recommend alternates for you to compare. Our goal is to complement your knowledge and save you time, not override your choices.

We offer custom quotes depending on your event size, complexity, and scope. Some clients choose an all-in service, others pick only venue recommendations. When you share your brief, we’ll present pricing transparently – no hidden fees – so you can choose what works best for you.

We typically present 3–5 curated venue options, each with detailed photos, floor plans, cost estimates and pros/cons. We focus on quality over quantity to help you make confident decisions.

Yes, we act as your advocate. We’ll negotiate terms (cost, inclusions, cancellation terms), review contracts, and work with legal or procurement teams if needed. Our goal is to protect your interests and deliver fair terms.

Many, we look at capacity, accessibility, AV and staging capabilities, location, cost, ambience, service levels, sustainability credentials, site logistics (loading docks, parking), branding flexibility, and risk factors (insurance, compliance).

Yes. Whether you’re looking in homegrown Australian capital cities – Sydney, Brisbane, Melbourne, regional areas or international destinations, our network reaches far and wide. For remote or unconventional locations, we coordinate local suppliers and partner networks to deliver viable options.

Yes, we include it as one of the criteria. If sustainability is a priority for you, we’ll flag venues with green certifications, local sourcing options or energy-efficient practices. That said, we won’t force it, we’ll balance it with your budget and event goals.

Once you choose, we’ll help you lock in the booking, coordinate deposit payments, confirm logistical requirements and interface with the venue for site plans, setup, catering, AV, permits – whatever is needed to bring your event to life.